Try this method and you should be on your way to a paperless office space. Document conversion reduces various costsīy seeing all of these benefits and the positive facts in relation to document conversion, it will be hard for your boss to say no.Enhancing document security, document conversion can keep your documents safe by setting up passwords and having advanced security systems that protect your data.Improving effectiveness by allowing you to get tasks done faster.Enhancing accessibility by allowing you can have access to your files anywhere, it makes it easier to share and track documents.Avoiding simple mistakes, and human error.Document conversion benefits include but are not limited to The most important paperless office best practices is to keep an updated backup of your digital documents periodically. Lastly you need to list all the benefits associated with document management and why your business needs it.ĭocument conversion has many benefits that are associated with it and that is why it has proven to be so successful and spreading rapidly to companies all throughout the world. Additionally, while converting to digital format, the text on the paper may be recognized and converted into digital format, making it simpler to find this document in the future. You need to show them other companies who converted their documents and how it has made them more successful overall. You convince your boss to go paperless through providing him/her with all the facts and statistics about document conversion. With all of these issues listed above, how do you convince your boss to go paperless? Lack of Security: Some organizations fear that their documents will not be safe with document conversion and this causes companies to be hesitant because they want all their document to be safe. There is always fear in the unknown and this causes some companies not to invest in conversion just because they do not know what it can provide for them.Ĭost: A lot of companies do not want to pay the cost of converting documents, as well as paying for employee training to deal with new software. Status Quo Thinking: A lot of companies are afraid of changing their way of doing things. FIGURE 1 Paper Is Highly Entrenched in Todays Office n 300 Base all respondents Source: IDCs Document Processes Survey, May 2019 1. This, is due to some of the fears that companies have about document conversion: towards a paperless office, knowledge workers still use a lot of paper while completing their daily activities (see Figure 1). Even though document conversion is becoming the new normal, many companies are still hesitant to convert their documents digitally. In total 61% of firms have already adopted paperless technology. This method has proved to be more effective to all businesses and the new way to go in increased efforts to achieving a paperless office space. In current times, many organizations are finding it imperative to convert their paper documents into digital data.
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